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Consolidated Billing

The Litmus Partnership Consolidated Billing simplifies supplier invoicing and payments — saving time, reducing admin and improving financial control across your organisation.

Pay Accurately and on time

Managing multiple supplier invoices can be one of the most time-consuming and complex parts of running a catering or facilities operation. Litmus Consolidated Billing simplifies this process by providing a single, centralised service that reduces administration, improves visibility and streamlines supplier payments.

Our team manages the collation, processing and reconciliation of all catering and facilities-related invoices — giving you a single monthly statement, clear reporting, and total confidence that suppliers are being paid accurately and on time.

It’s a smarter, more efficient way to manage your purchase ledger, with all the control but none of the complexity.

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How it works

Here's how it works in practice

Litmus Consolidated Billing acts as your central point of control for supplier invoicing and payments.

  • You share your nominal codes and any specific reporting requirements.
  • We notify your suppliers of the new process.
  • You authorise invoices, attaching delivery notes or proof of delivery where required.
  • You send your invoices to us (hard copy or electronically).
  • We ‘map’ and process them, converting the data into a live, trackable ledger.
  • All invoices are uploaded to a secure portal, available for you to view or download.

Reaching month-end with clarity

  • At month-end, we issue one consolidated invoice and detailed reporting dashboard.
  • You make one BACS payment to Litmus.
  • We pay your suppliers directly within two working days of receipt.
  • Supplier queries are managed by us, and we reconcile all statements on your behalf.

All payments are processed via an escrow Client Account, meaning funds are ring-fenced from Litmus operational accounts — providing complete financial transparency and assurance, removing the pressure from busy teams.

Ready to close every month with confidence?

Get in touch to find out more today

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Service Options

We offer two service levels depending on the level of control and visibility you require.

Interceptor Standard

Designed for clients who want streamlined invoicing and reporting.
Includes:

    • Collation of all catering invoices.
    • Spend reporting by supplier, nominal code and location.
    • Supplier statement reconciliation.
    • Portal access to view or download invoices.
    • Processing of authorised invoices only.
    • One monthly consolidated invoice from Litmus.
  • You pay Litmus — we pay your suppliers.

Does not include:

  • Management of invoice disputes.
  • Taking title to goods or deciding who to pay.
  • VAT returns or filing on your behalf.

Litmus Consolidated Billing

A more advanced solution that extends control across all categories, not just catering.

Includes all Interceptor Standard features, plus:

  • Collation of all invoices (not limited to catering).
  • Spend reporting by supplier, nominal code, and product level.
  • Online form to log disputed invoices and view all correspondence.
  • Real-time visibility of invoice status (approved, in dispute, resolved).
  • Support from Litmus in resolving supplier invoice disputes.
  • Option for more than one consolidated invoice per month.

Does not include:

  • Taking title to goods or deciding which suppliers to pay.
  • VAT returns or submission on your behalf.

Savings and benefits

By adopting Litmus Consolidated Billing, you can expect significant administrative and financial efficiencies, including:

  • Reduced invoice processing costs – one invoice instead of hundreds.
  • No paper storage – all documents securely stored and accessible online.
  • Fewer payments to manage – one BACS transfer to cover all suppliers.
  • Improved financial control – clear reporting to nominal code and supplier level.
  • Faster reconciliation – complete statement matching and duplication checks.
  • Supplier satisfaction – prompt, accurate payments and central query resolution.

It’s a simple change that delivers measurable savings and stronger control.

Integration options

We adapt the process to suit your internal systems:

  • P2P Process – You export a report from your purchase-to-pay system showing all invoices uploaded by suppliers; we process and reconcile it.
  • Supplier Direct Process – Suppliers send invoices directly to Litmus; we upload them to the secure portal for your approval.

Whichever route you choose, you retain full authorisation control while we handle the administration.

Why choose the Litmus Partnership?

With over three decades of experience supporting clients in education, healthcare, business and the public sector, Litmus Partnership understands the challenges of managing complex supplier networks.

Our Consolidated Billing service combines financial precision with operational efficiency — saving time, reducing cost, and strengthening relationships between clients and suppliers.

We don’t take ownership of goods or interfere in commercial decisions — we simply make your financial processes work better.

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Take the next step

If your organisation wants to simplify supplier invoicing, improve transparency and reduce administrative overhead, Litmus Consolidated Billing is the solution.

Get in touch to find out how we can help you save time, cut costs and streamline your financial operations.

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We love to connect with business leaders that want to make a change. Contact our friendly team to request a no obligation chat about your current challenges and goals.